For people who care for collections
The memory of your collection
Each work’s record, condition, restorations and location, organized in one place. Designed for museums, foundations and private collections across the United States and Latin America.
A 30-minute demo · we reply within one business day
Inside Spaces
Caring for a collection with Spaces
See all of it in the demo.
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Registration
A complete record for every work
Inventory number, artist, medium, dimensions, acquisition, credit line and provenance. Appraisals, restorations and movements stay on the same record, which locks so two people can’t edit it at once. When you’re ready, publish the collection online, in multiple languages, from the same record.
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Conservation
Condition reports, marked on the image
Mark each observation with a numbered pin on the work’s image, add a close-up photo and set the overall condition. Every report is saved to the work’s record.
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Locations
Every work in its place
Walk through storage and the galleries with a phone, scan the labels and check them against the records: found, in another location or missing. With several collections or sites, every transfer is documented from request to arrival.
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Loans
Works that travel, fully documented
Every loan from request to return: venue and dates, nail-to-nail insurance, the courier, display conditions and each work’s insured value. Spaces shows what is still missing, from the signed agreement to the insurance certificate, and each loan goes into the work’s exhibition history.
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Private collections
Your private collection, at hand
Each work with its appraisal, where it hangs in each home and its documents: invoices, certificates and appraisals. For your insurer, your family and you.
- Your data is yoursExport everything to Excel at any time.
- Each person, their accessDirector, registrar, conservation, curatorial: a role for each person and, if you wish, two-step verification.
- Every change, on recordWho changed what and when, in each work’s history.
- Ongoing securityFrequent security audits, protection against attacks and malware, encrypted sensitive data and a team that keeps our servers up to date.
- Automatic backupsCopies of your data without lifting a finger, with two months of history.
- Your own spaceEach customer has its own database: your information never mixes with anyone else’s.
- Servers in the United StatesYour information lives on servers located in the United States, monitored around the clock.
- 99.9% uptimeWe guarantee Spaces is available 99.9% of the time.
- Always up to dateUpdates are included in your subscription and applied automatically overnight; if anything fails, everything rolls back.
Who we are
Since 2011, caring for the memory of art
We pioneered collection management software in Latin America. Our founders, Marcela and Rafa, bring hands-on experience managing art collections for prestigious institutions together with mature, reliable software and data management, so every customer’s information stays confidential and protected.
- 2011Pioneers of collection management software in Latin America.
- Since year oneGalleries and museums that still work with Spaces today.
- 4 decadesOf combined expertise in art collections, software and data.
Contact
Let’s start with a conversation
Tell us how you document your collection today, and we’ll suggest how to get started.
