Gallery management software

Your gallery’s works, collectors and sales, in one place

Keep track of every work, hold it with a deposit, send it to a collector by email or text, and close the sale, from the gallery or your phone.

Book a demo See how it works

A 30-minute demo · we reply within one business day

Spaces on a tablet: a gallery’s works with their image, status (available, on hold or sold) and price
In an art destination Visitors who buy from home Walk-in visitors and weekend buyers who decide later. Holds with deposits, viewing rooms and shipping to their door. How Spaces works for galleries in art destinations → With a program Shows, artists and collectors A program of exhibitions, a roster of artists, and collectors you follow for years, at the gallery and at fairs. How Spaces works for galleries with a program →

Inside Spaces

What you’ll use every day

See the rest in the demo.

  1. Every work, accounted for

    Each work’s image, price, status and full record, at the gallery or on your phone.

  2. Viewing rooms

    Send a collector a private viewing room by email or text. They see the work on their own wall, to scale, and you know who to call first.

  3. Your collectors

    Who they are, what they bought, what they asked about, and who to follow up with next.

A collector’s phone showing a viewing room: a work, its price and buttons to ask about it and see it on their wall
What your collector sees in a viewing room

Works with the tools you already have: import your works from Excel or another system, export to Excel or PowerPoint anytime, send documents as PDFs, and publish your online catalog at its own address or inside your current website.

Who we are

A team in Los Angeles that knows how galleries work

We’ve been building software for art collections since 2011.

  • Your data is yoursExport everything to Excel at any time. Automatic backups on servers in the United States.
  • Real peopleWrite to us and our own team gets back to you within one business day.
  • Easy to startWe help you move your works over, and in Southern California we can come set it up with your team, so everyone can start on day one.

Plans

One price a year, no surprises

From US$2,400per year

Destination gallery

For galleries in art destinations: walk-in visitors, weekend buyers, local artists and works shipped to the buyer’s home.

US$2,400 per year

3 users included + 1 read-only

  • Inventory with images, prices and status
  • Holds with deposits
  • Viewing rooms: the work on their wall, to scale
  • Sales and quotes, in the visitor’s currency, with receipts and certificates
  • QR labels: visitors save the works they like and leave their details
  • Consignments and artist payments
  • Visitors, follow-ups and collector profiles
  • Shipping to the buyer
Book a demo

Gallery

For galleries with a fuller program, selling from their space and online.

US$4,000 per year

5 users included + 2 read-only

  • Everything in Destination gallery
  • Today’s calls and a sales pipeline, from first interest to sale
  • Insurance and full condition reports
  • Stocktake with your phone
  • Works the artist is still making, and an artist portal
  • Reports and accounting export
Book a demo

Gallery + fairs

For galleries that take part in art fairs.

US$6,000 per year

7 users included + 3 read-only

  • Everything in Gallery
  • Fair planning, booth plan and the fair report
  • Booth mode: sell from a phone or tablet at the stand, even when the fair’s Wi‑Fi drops
  • Shipments with crates and customs
  • Loans and the secondary market
Book a demo

Add-ons

Online catalog Your works on your own website, in several languages, with your branding and the style you choose. Each work is published from its record, and visitors’ questions arrive in Spaces as follow-ups.
Additional locations For a gallery with more than one space: each location with its own works, team, invoices and results, and every transfer between locations documented from request to arrival.

See museums and collections

Need more users? We’ll quote them for your team. Billed annually.

Demo

See Spaces in action

A 30-minute demo built around your gallery: online, or at your gallery if you’re in Southern California. We’ll reply within one business day to set a time.

We only use your details to reply to you. Privacy policy

Night scene of a circus sideshow under gaslight, painted in dots of color: musicians behind a railing, a trombonist on a platform and the crowd in front
Georges Seurat, Circus Sideshow (Parade de cirque), 1887–88. The Metropolitan Museum of Art (61.101.17). Bequest of Stephen C. Clark, 1960.